Executive Assistant

Role & responsibilities

1. Calendar & Meeting Coordination (Support Role)

• Assist the EA in managing calendars and daily schedules
• Coordinate meeting slots, confirmations, and reminders
• Maintain follow-up diaries and planners as instructed
• No independent scheduling or changes without EA approval

2. Email & Communication Support

• Draft routine emails as guided by the EA
• Organize incoming and outgoing emails
• Coordinate communication with stakeholders only after EA alignment

3. Trackers, Sheets & Documentation

• Maintain trackers, spreadsheets, and logs
• Assign tasks or sheets only as directed by the EA
• Ensure documents are accurate, updated, and formatted

4. Meeting Preparation & Documentation

• Prepare agendas, notes, and reference material
• Record MoM and draft action points
• Share summaries after EA review

5. Follow-ups & Action Tracking

• Track deadlines and deliverables
• Send reminders and follow-ups
• Maintain action trackers and closure reports

6. Research & Information Support

• Conduct basic research as assigned
• Prepare summary notes for EA review

7. Confidentiality & Professional Conduct

• Maintain strict confidentiality
• Handle sensitive information responsibly

Escalate sensitive matters immediately to the EA

Preferred candidate profile

• Graduate / Fresher (01-year experience)
• Good English communication
• Comfortable with MS Office tools
• Interest in executive office roles
• MS Excel, Word, PowerPoint
• Google Sheets (preferred)
• Email drafting and documentation